The term “formal letters” can be broadly defined as letters that are addressed to one or more people by name, typically a formal letter. However, informal letters are also informal correspondence that is addressed to someone without his or her formal approval. Formal correspondence is typically addressed to a person without his or her authorization, but this is not always the case with informal letters.
Most formal letters must first be approved by another party before they are addressed. It is more likely to be approved by a close relative, a friend, or a colleague than it is to be approved by an employer, landlord, or business associate. Even then, if there is no explanation for the approval, the sender may still be able to send the letter.
An example of a formal letter would be a law firm’s request for legal information from an attorney who is working on a large case. In this situation, the recipient could explain the reason for the request, and the sender can not deny the request. In this scenario, the letter would be considered formal since the recipient would have issued a request.
Not all informal letters require the recipient to endorse the message in advance. Sometimes the sender can simply state the sender’s name and receive no response. Other times, the recipient will need to acknowledge the letter. Often, when the recipient does not wish to acknowledge the letter, he or she can simply return the letter unopened.
While formal letters can be written in several different ways, informal letters are typically written in only two forms: basic writing and formal style. Simple writing typically refers to writing to the point and allusive. It is often used in formal letters as well.
In the formal style, the writer uses specific vocabulary and employs a variety of common letter conventions to make the letter seem more official. This form of writing is best employed in formal letters. However, simple writing will be suitable for informal correspondence as well.
Both formal and simple writing can be used in informal letters. These styles are often used interchangeably, however, and it is possible to create formal letters in the informal style. For example, the informal style of writing can be a good way to express an opinion in a simple letter to a friend, and the informal style of writing can also be used to make a statement in a formal letter to a professional.
Some of the types of formal letters will be listed below. This list is not intended to be complete, but it will include some examples of how formal and informal letters are used in various situations. Feel free to use this list to begin your research.
Formal correspondence usually includes the signature line of the envelope. The envelope must include the signature line because the postal service requires a signature when they deliver the envelope. In some cases, the address is omitted entirely, and it is this omission that can make a letter incomplete.
Informal correspondence uses varying techniques. If the sender prefers to use the same standard format, he or she can simply write the name of the sender and the street address of the recipient. If the sender prefers to add a personal message, he or she should include the name of the recipient along with the street address.
When sending greetings, the envelope should include the name of the sender along with the street address of the recipient. The sender can even include the city and state of the recipient in the letter. In order to know what type of letter to send, it is important to know the proper protocol.
So, while there are many different types of formal letters, there are several different types of informal letters as well. Knowing how to identify these differences can help the writer to determine what type of formal letter to send. Finally, formal and informal letters are not mutually exclusive.